Quick Start Guide
- For the eLABInventory Cloud, you can get started by signing up for an eLABInventory free trial here
- After completion of the registration, your will receive an email to activate your accounts
- Activate your account and login here
Enter the email address used to sign up and enter your password to login. If organisation login is active for your organisation (SAML/LDAP/AD), please use the institute login option. Note that if your organisation has a dedicated installation of the eLABInventory Private Cloud or eLABInventory On-Premise, the links for the account registration and login is different. Please contact the key-user in your organisation for the correct URLs.
Create or Join a Group
After setting up your account, you will first need to set up a group in which you can organize and share data. A group is a secure environment for your lab, research group, or department in an academic institute or company to work jointly on projects. If your lab is already using eLABInventory, you can ask your group administrator to get invited to join the existing group.
Set up sample tracking
To keep track of the samples used or generated in experiments, you first need to set up the inventory module. Start by setting up a location, like a freezer, safety cabinet, or shelf to store samples. You can change the configuration of the freezer in your eLAB-account to align with the needs of the lab, with as many compartment types as you need.
To store a sample in the added storage location, set up sample types for your lab. This way, you can customize which types of samples are relevant to you. Sample types are a kind of template or standardized form that you use during sample data entry. If you work with plants, you can set up a sample type for storing plant seeds, while, for instance, if you are cell biologist, you can set up cell lines or tissue sample types. For each sample type, you can add specific fields for the information you want to track. You can add different types of fields, including fields for text, numbers, date; dropdown, radio buttons, and checkboxes; and, fields to link samples and files.
Invite Lab Members and set Permissions
Once you have completed the basic system configuration, you are all set to invite your co-workers to join your lab and start tracking their lab results. If your lab is not yet licensed, please contact us to activate a 30-day, no-obligation, free trial for your lab.
Once lab members are signed up, you can set permissions for each user by changing the user role. For each user role, you can define permissions with respect to viewing, adding, updating and deleting samples. For example, permissions may be configured so that users can only view, update, or delete their own things but not those of others.
Additional Configuration Options
Supplies and Stock Management
Set up a central product catalog that allows lab members to easily (re)order chemicals and consumables as they are used in the lab. If you enable the quantity-tracking feature, items can automatically be added to the lab shopping list if its stock runs below a certain threshold. The lab manager can collect and approve orders periodically to centralize ordering in the lab. Please contact us to activate supplies ordering for your lab.
Equipment monitoring and booking
Set up equipment in the lab, monitor periodic maintenance, or schedule validation events. Centralize equipment bookings by enabling the planner option for a device. Use the eLABInventory Mobile App to see when a device is available and create an immediate booking for your experiment.
Sample Barcode Labelling
Install a DYMO label writer or a ZPL printer and activate the print option label in your account settings to be able to print barcode labels for your samples. Label your tubes and access all sample information by scanning the 2D QR code with the eLABInventory Mobile App.